Reporting to the Director, Sponsored Research, and as a member of the Vice President for Science (VPS) team, the Sponsored Research Services Specialist provides administrative analytics to support grant development and research, education and outreach sponsored programs. The position provides vertical support in pre- and post-award administration of grant awards, grant reporting, data entry and preparation of reports in the electronic research administration system (using Cayuse Grants software) and set up and closeout activities of federal, state, local and private foundation sponsors. The Specialist serves as an Authorized Organizational Representative (AOR) for submission of documentation to sponsors and works collaboratively with the entire Sponsored Research Office (SRO)/VPS team. This is an on-site position with some flexibility available for hybrid scheduling.

Job Responsibilities

  • Provides vertical pre- and post-award research development and research administration services to assigned researchers. Will work with assigned Principal Investigators and Grants Accounting staff on proposal planning and development, grant receipt, reporting, budget and scope of work changes, sub-award recipient monitoring, grant closing, and other aspects of grant pre and post award services.
  • Serves as Authorized Organizational Representative (AOR) on assigned researcher submissions and post-award matters.
  • Responsible for data entry and preparation of reports from the Cayuse system as requested by the SFI Director, Sponsored Research, SFI Sponsored Research Manager and SFI leadership.
  • Other administrative and operational duties as assigned by the Director, Sponsored Research and the Sponsored Research Manager.

Job Requirements

  • Undergraduate college degree strongly preferred and familiarity with mathematical and science terminology, or related equivalent combination of education and professional-level work experience.
  • Experience in government and private foundation proposal preparation of pre- and post-award administration with research and education programs strongly preferred.
  • Demonstrated experience making independent decisions, researching, analyzing, and solving problems.
  • Demonstrated experience organizing and prioritizing tasks, taking initiative, coordinating and assuming responsibility for projects including following through to completion and balancing the needs of multiple clients.
  • Demonstrated experience working effectively under pressure of deadlines, frequent interruptions, and changing and competing priorities.
  • Ability to develop new systems or procedures to resolve problems and facilitate workflow.
  • Excellent interpersonal skills and proven experience working both independently and as an effective team member.
  • Experience interacting effectively with all levels of employees, including executive staff, early to late career researchers as well as officials from external organizations preferred.
  • Fluency with current technology. Familiarity with electronic proposal submission systems such as National Science Foundation’s,, as well as private foundation funding portals, strongly preferred.
  • Excellent oral and written communication skills, including editing, grammar, spelling, punctuation, accuracy, and attention to detail.
  • Discretion in dealing with sensitive and confidential information. Awareness of and sensitivity to issues related to diversity and inclusion.
  • Other preferred skills include: experience using Cayuse Grants or similar research administration software; Microsoft Word; and Excel or other spreadsheet software; experience with compilation of documents using Adobe and using project management tools.

Apply here. 

The Santa Fe Institute is an equal opportunity employer. Women and members of underrepresented groups are especially encouraged to apply, as are individuals who have taken unconventional paths in their careers.

SFI is a vaccinated community; to be employed by SFI and on-site you must provide proof of primary vaccination against COVID-19.